The 4-4-5 calendar is a method of managing accounting periods. It is a common calendar structure for industries such as retail, manufacturing and the parking industry. The 4-4-5 calendar divides a year into 4 quarters. Each quarter has 13 weeks, which are grouped into two 4-week “months” and one 5-week “month”. The grouping of 13 weeks may also be set up as 5-4-4 weeks or 4-5-4 weeks, but the 4-4-5 seems to be the most common arrangement. Its major advantages over a regular calendar are that the end date of the period is always the same day of the week, which is useful for shift or manufacturing planning, and that every period is the same length.
To setup the 4-4-5 Calendar in AX:
Menu Path: General Ledger > Setup > Fiscal Calendars
On the menu bar of the Fiscal Calendars windows, click “New Fiscal Calendar”.
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Enter the “Name”/”Description” of the calendar, then indicate the “Start” and “End” date.
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Now that we have created a new Fiscal Calendar and a new Fiscal Year, we need to manually delete all the operating type periods except period 1.
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When all the operating type periods are deleted except period 1, we can start dividing the period 1.
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Once you select the “Divide period”, enter the start date of the next period and name the period.
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Now I have a “period 2” in my calendar list with a new start date of 12/30/2013.
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By default, the month will be driven by the period we have recently divided. As we are dividing periods you need to make sure you update the month as well as the quarter.
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Repeat these steps for the rest of the periods until you have completed the entire calendar.
Note: the months and quarters are in chronological order, in case you forgot to change the month or quarter; you will have to chronologically change from the last period to the first period.
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When you reach Period 7, you need to change the quarter 2 “period 13” to quarter 3 in order to be able to assign quarter 3 for period 7.
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The same applies to Period 10, when we change from quarter 3 to quarter 4.
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Now you have the calendar with your start/end dates, and the 4-4-5 Calendar.
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